Ensure Business Continuity: Prepare Your Records To-Go Box

By: Toni Carter

Disasters can strike without warning, leaving businesses scrambling to recover. One essential step in ensuring business continuity is creating a records-to-go box. It should have the essential documents and supplies necessary for your business to continue operations after emergencies like natural disasters, power outages, or unforeseen closures. It's important to ensure that the box is both fireproof and waterproof.

By assembling this box proactively, you'll be prepared to protect your business's critical information and operations. Below are some suggested items to include in your records to-go box:

Planning Documents

Business continuity, emergency preparedness, and disaster recovery plans will outline the procedures and strategies your business will follow in the event of a disaster. They include steps to maintain essential functions and quickly resume operations. 

Emergency Contact Lists

This should include the names, phone numbers, and email addresses of all employees, suppliers, and vendors. In case of a disaster, you need to quickly communicate with your team and important supply chain partners to ensure safety and manage expectations.

Insurance Policy Information

Keep copies of all your business insurance policies and the contact information for your insurance agents. This information is critical for filing claims and getting the support you need to rebuild.

Backed-Up Data Files

This can include external hard drives or cloud storage solutions to ensure you have access to digital information even if your primary systems are compromised. 

Bank Records

Include copies of financial plans and bank account information, including account numbers, branch contact information, and recent bank statements. This is vital for managing finances and accessing funds needed for recovery and continuity.

By assembling a records to-go box with these essential documents and items, you can significantly increase your business's resilience to natural disasters and ensure a quicker recovery process. Taking these preparatory steps can help safeguard your business's future and provide peace of mind in uncertain times.

For more resources to prepare your business for the unexpected, visit our disaster preparedness page.